MSC BILLING INFORMATION FOR COUNSELORS

We charge lab and book fees to students based on our catalog in effect on the student’s start date. Our most recent catalog can be viewed by clicking here. We make every attempt to ensure changes are submitted to the AZ Heat website immediately.

Please be advised, in the event there is a discrepancy between our current catalog and the AZ Heat website and an agency is unable to cover amounts over what is listed on AZ Heat, payment of the difference will be the student’s responsibility.

Any charges that are the student’s responsibility must be paid in full prior to the student receiving a certificate of graduation.

For additional information regarding proposal letters, please check out our Agency Fact Page.

MSC bills agencies monthly, for the previous month’s attendance.

We will not bill the agency for charges if we do not have an authorization giving us permission to do so.

All due dates are 30 days after the date of the invoice.

Please indicate on the funding authorization if Pell grant should be applied to the student’s charges prior to MSC invoicing your agency. Otherwise, we will assume your agency is willing to cover the cost listed on the authorization, regardless of the financial aid the student is receiving. Please ensure authorizations show if any special items will be covered, i.e. lunches, extra course materials, etc.

The first bill will include:

• Registration fee
• Lab and book fees for every class in the student’s program
• Actual attendance for the month prior
• Lunches for the month prior (if applicable)

Remaining bills will include:

• Actual tuition for the prior month
• Lunches for the prior month (if applicable)
• Any additional materials purchased by the student (with prior agency funding approval)

Graduates/drops/withdrawals:
We will audit the student’s financial account and refund any funds overpaid by the agency or invoice if there is a remaining balance due based on the authorizations we have on file.